Build your basis for governance
Among the definitions of compliance, one of them is a set of disciplines to lead a company or business’ adherence to government, health or safety standards, and regulatory laws. To make this possible, these companies need to create their own internal guidelines to help collaborators meet legal requirements.
Legal requirements are essential to approve the release of services and products with quality, protecting customers and all the productive chain. Before these stages are accomplished, companies need to get prepared and engage all staff, since they work as a small business and prepare to scale to larger operations. Creating an expansion project with compliance instructions to support Scrum at scale might save you many labor hours, for getting complied work done at once. Getting work done right for the first time feels as good as a bowling strike, unlike rework due to missing communication.
Why compliance matters to all businesses scaling Scrum
Regulatory guidelines are essential to businesses of all areas, mainly when you start your expansion stage. The Scrum workframe aims to optimize the development cycle of complex products, with faster deliveries by small multi-talented single teams. On the other hand, Scrum at Scale is an ecosystem integrating several of these teams in your enterprise. To assure the efficiency and profitability of the whole Scrum at Scale process, your business leaders must remember to apply conformity in all development stages from the start, so your company’s products and services will be approved for output, distribution, and commercialization.
The first step to organize this process is to set up your enterprise project management tool, which will support the application of legal issues, regulatory controls, and the disclosure of your company’s compliance instructions to all collaborators.
Challenges faced by companies that skip compliance instructions
With some technology and industrial sectors booming, mainly after the pandemic period with many countries entering the economic expansion phase, many companies are now growing faster than expected, with some gaps in strategic planning and structure for this growth. Conformity and compliance weaknesses are some of the common grounds they share. As a result, they face problems with rework, returns, loss of raw material, bottlenecks, and disturbance of the Scrum framework, which becomes more severe with Scrum at scale. But it does not need to be your case!
Compliance is not superfluous, it is essential for any business to scale healthily.
Manage risks, scaling Scrum with compliance
Scaling Scrum with compliance can be determining to your success. Scrum processes, governance, and systems must be integrated for a solid approach to risk monitoring and workers integration, providing effective communication among developers, compliance officers, and data protection officers.
Reduce operational risks by implementing processes uniformly at all your company plants, and provide constant updates about the changing regulations and laws.
How to promote corporate alignment and keep up with regulatory guidelines
For your company to reach compliance goals while scaling Scrum, take a look at some valuable tips:
Elect a Compliance Advocate in the company:
A specialist, or the person responsible for conveying the company’s rules.
Create a compliance program:
Segmented by department with legal issues that each team should learn;
Disclose the most important regulatory Documents of your company to all teams:
If necessary, make them sign they’re aware.
Promote periodic reviews:
Highlight the main points, in person, and update regulatory documents.
Use visual resources for instructions:
Images, videos and maps help the remote online learning process and promoting your guidelines.
Create task requirement standards for all development stages and departments:
Create a unified language to be used by everyone in company.
Require conformity to be supportive:
Instruct conformity assistants and coordinators to approve or give specific and helpful feedback to non-compliant tasks on the company’s workboard.
Keep your team updated:
Publish breaking news on regulatory issues concerning your business and market.
As for general collaboration:
Allow co-workers to collaborate with important content that might impact the development flow or customer and product laws.
Opportunities to learn, teach, collaborate and innovate with a strong compliance basis on Scrum at Scale
Every day, there are hundreds of valid new laws, depending on your country and region. No matter your expertise area, it’s a challenge to keep up with all important data.
COLLABORATIVE SCRUM TEAMS
It will take you some efforts to form squads that keep regulatory awareness, but the good news is project management can help. GitScrum smart project management tool allows you to create different workspaces for distinct Scrum teams and projects, create collaborative GitScrum Boards and GitScrum Wiki pages where they can exchange cultural and technical information, besides compliance updates.
PREPARATION FOR AUDITORSHIP
CREATE YOUR SCRUM AT SCALE CORPORATE UNIVERSITY
Use GitScrum Wiki and GitScrum Documents to display guidelines, texts, images, and video URLs with instructions for all Scrum teams about the company’s policies. Create reference files, display policies, and internal procedures. Establish rules of conduct, offer online training, and communicate with Scrum teams.
GAMIFY SCALED SCRUM
Use gamification to motivate workers towards the fast accomplishment of complied tasks, to identify necessary corrections in advance, and reward high standard productivity.
SUPPORT OF SCRUM FRAMEWORK WITH TASKS MANAGEMENT
Managing tasks with the right project management tool can drive better alignment processes with your regulatory guidelines. The more specific you make tasks, the bigger are the executors’ chances to get them right. Use GitScrum Task Types and GitScrum Task Custom Fields for effective communication.
BUILD A STRONG REPORTING CHANNEL
Use GitScrum User Stories to obtain contributions that can make your developing and production processes better and more complied, namely from developers, Scrum masters, compliance officers, conformity assistants, lawyers, or anyone from the staff.
PROVIDE LAWYERS AND COMPLIANCE OFFICERS THE RIGHT TOOLS
Regular executives sometimes find a weekly agenda hard to follow. Imagine a compliance officer or a lawyer, who advises several integrated Scrum teams! Well, you depend on their successful management, then it’s up to you to provide a smart management resource. It is essential to help them monitor and update all their assignments at a fast pace, all on one screen. And that is called GitScrum Gantt Charts.
DISCLOSE REGULATIONS IN A VISUAL LANGUAGE
Use GitScrum Mind Mapping to summarize regulations for Scrum teams and production line workers into topics, for fast memorization. Remember, the human brain processes visual information 60 times faster than texts.
SCALE SCRUM TO PRODUCTIVITY WITH CONFORMITY
Use GitScrum Sprints to measure and encourage your Scrum teams’ productivity, including regulatory standards in all sprints’ tasks, balancing the regulatory standards with the company goals to deliver more in shorter periods of time. Monitor collaborators who need support to achieve the accomplishments, and provide feedback to your Scrum team leaders.