How to Manage Users Priorities with User Stories

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Working for a better user experience in a project management tool is something widely available. To put users’ priorities in the first place must be a rule for those who will use GitScrum’s User Stories, a feature that helps you report to team members about customers,  needs, expectations, wishes, or requests.

How can you tell your teammates about what you want to tell them? User Stories are a perfect description figure that you can use to prioritize the orders of your writings.

In this article, you will learn how to manage your user priorities in GitScrum’s User Stories and master your descriptions to better understand your team goals.

What is a User Story?

In a nutshell, it is the kickoff of a project, because it portrays the user’s desire for the development team.

In practice, it is nothing more than a brief description of the needs of those who are going to use a product or service, made from their point of view. Your structuring should take into account three questions about future clients:

Who wants?
What do you want?
For what?

The story must also be composed of the description of the activity, the acceptance criteria, and the validation tests. Parameters that will guarantee the achievement of certain objectives.

Generally, it is written after the Inception step, that is when the user has already demonstrated to the PO (Product Owner). Also, what are the purposes he wants to achieve with the project and their priority order?

How can you manage the user priorities in a project?

User stories serve to guide the development team in the product development process. In this case, it is not well specified the probability. At the end of a Sprint, in an agile project, for example, something that does not correspond to the intended wish will be delivered.

Therefore, it is critical to describe requirements, business rules, acceptance criteria, and so on. After that, it is the responsibility of the PO to correctly pass the information on to the quality team and monitor, if necessary, the development.

He must always be ready to answer questions from the team and provide the necessary information. This can be done by validating small deliveries.

It is worth remembering that the user story is a mandatory and indispensable phase for the project’s success. It is in it that the client will leave their expectations registered. The team can use it to organize the activities that meet with the previous definition.

You can do documentation with technical information for the execution of certain tasks. But the proof of what the client needs to convey in the stories is through the evidence to obtain from the tests.

Although this is the beginning of the project design, the stories will only be useful if they are followed by a series of conversations. The idea is to analyze and define the necessary details to develop the features that will meet the demands presented by users.

Are user priorities stories part of a Scrum framework?

In agile development methods, the user story plays an important role. It is designed so that the customer’s needs are more simply conveyed to the team.

To structure them and put them into practice, the entire team needs to dialogue and define the activities to be carried out according to the order of priority. Thus, there is a way to develop the function reported in the user story. This allows the team, as a whole, to be able to visualize the processes and work simultaneously to streamline deliveries.

As they serve to assess the team’s understanding and performance,  you must score the stories in hours so that it is possible to know the effort involved in the execution.

In the Scrum methodology, specifically, if you don’t finish the story within the estimated Sprint, it is necessary to promote analysis to check if the writing was not clear enough or if you overestimate the score.

With this practice, it is possible to identify if the team has difficulties when the execution depends on other areas, for example. Broadly, these observations aid in implementing continuous improvement and innovation by employing development models.

Keep in mind that the PO should write the stories as soon as they talk to customers. It is not necessary to enter technical information, but the refinement with the team. The involved and dependent areas must be taken to gather the means that will be used during the execution.

Manage GitScrum’s User Stories Priorities

You will use GitScrum’s User Stories Priority templates to set a sequence for your developers and designers to attend to your users’ requests. Or, you can make it on your template and use it with your teammates.

Copy a User Priorities Template from Gitscrum Marketplace

  1. Open your Workspace.
  2. Click the diamond icon to open GitScrum Marketplace.
  3. Click the User Story Priority tab.
  4. Choose your preferred template, then click “Copy Template”.
  5. Click “See template in your Workspace.”
  6. Open your Workspace Settings with the template you copied.
    Check (x) “Make this template as a standard for all projects”, if you want to use the same User Story Priority template for all your projects.

Edit a User Priorities Template in the  Workspace

After copying a template from GitScrum Marketplace:

  1. Go to Workspace Settings > Workspace Template > User Story Priorities.
  2. Under the “Templates Available” tab, select the template you copied /want to edit.
  3. Edit the template’s name and description at the top of the page.
  4. Change Priorities’ colors and names, by clicking the squares and the short-text field beside them.
  5. Create a new User Story Priority, by typing a Pryority name and clicking (+).
  6. Remove a User Story Priority of the template, by clicking the trash/garbage can icon.
  7. Define the one User Story Priority that will be the standard one, by clicking “Default Priority”.

Product Owner x Product Manager: who is who in user priorities?

The Product Owner

The Product Owner (PO), is a professional who emerged around 1990 along with Scrum, an agile methodology. Although not as new a figure as some people might think. PO started to appear more in the context of companies not long ago, when agile methodologies became a more frequent agenda in corporate contexts, especially in technology companies.

What is the scope of a Product Owner?

The scope is the responsibilities of a PO (or Product Owner),  that can change according to the context of the company. But its main role must always involve maximizing the value of the product and the work of the development team. In addition, the Product Owner is also responsible for managing the product backlog, which links directly to GPM.

What is a product backlog?

The product backlog is a prioritization and organization list of all the needed actions within a product. This organization is essential for the product to align with the business objectives. To order and manage this backlog, there is the Product Owner.

The Product Manager

PM, on the other hand, has a slightly broader and more strategic definition. It works at the intersection between user needs, business needs and constraints, and the technical feasibility of building the solution.

Much more than managing the backlog, the PM must look to the future and understand how to deliver what the user wants. While promoting the growth of the business in which you insert the product.

There are some areas of knowledge that are important for the product manager to have dominance and understanding to build a product, they are:

  • Customers. They must understand your target audience, what are their needs, main pains, what they think, and what they expect from your product;
  • Data. It should seek to analyze the data found, whether through research, observation of users or others, and transform them into information in decision making;
  • Business. You must understand the business as a whole, the stakeholders, and their needs.  Also absorbing issues from other areas such as marketing, commercial, and sales;
  • Market. You should identify your competitors, what their position in the market is, how to positively impact and define your product’s market differential.

The big difference between PO and PM is that the PO work is more operational and closer to the development team. On the other hand, the PM work is more strategic and focused on the future of the product and the synchronization of the teams.

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Leonardo Salles

Copywriter for GitScrum.